Exhibitor Fact Sheet

Rules and Regulations

Please print or bookmark and keep for your reference. 

Interpretation of these guidelines is at the discretion of the Jacksonville Public Library Staff.

APPLICATIONS WILL OPEN OCTOBER 1, 2019

APPLICATION DEADLINE NOVEMBER 30, 2019

Event Details

Date: February 29, 2019 // Time: 10:00 a.m.-3:00 p.m. // Location: Main Library 303 N. Laura Street Jacksonville, FL 32202


Event Description

The Jax Book Fest (JBF) is an annual celebration of the written word, with a focus on authors living in/near and/or writing about Florida. This event — held at the Jacksonville Public Library Main Library branch — features presentations and signings by authors of both national and local acclaim, book sales, children’s activities, and more. The event runs from 10:00 a.m. to 3:00 p.m.


Author Application Criteria

The primary, but not in totality, criteria for selection are:

  • Authors must reside in the Jacksonville area (Duval, Nassau, Clay, St. Johns, Baker, Union, and Bradford Counties in Florida, and Camden, Charlton, and Glynn Counties in Georgia).
  • Public demand and interest
  • Critical reviews
  • Presentation and readability
  • The author’s or artist’s reputation and significance
  • Reputation and standing of the publisher
  • Availability of the information or material elsewhere
  • Local or national significance of the author, artist or topic
  • Compatibility of the e-material with our digital platforms or quality of the physical format
  • The author must represent and warrant full ownership and/or legal rights to publish all material in the book(s), including artwork.

NOTES: The number of spaces is limited. Authors of workbooks or non-library bound materials will not be accepted.

Non-Author/Groups Application Criteria
The individual or group must be directly related to the advancement of the work of writers/illustrators and/or publishing. Examples include writers groups, professional literary associations, professional editors, and small or independent publishers.


Application & Notification Process

The application deadline is November 30, 2019.  All applications postmarked or hand-delivered after November 30, 2019 will not be considered.  

Applicants will receive a confirmation e-mail upon receipt of application with payment. Applications will be reviewed and notification will be sent regarding acceptance status by December 20,2019. Please Note: The number of spaces is limited.

Cancellation/Refund

The application fee is nonrefundable. Fees are used to support the event.


Event Participation
Exhibitors are strongly advised to bring a second person to speak to visitors and transact sales on your behalf so that you can attend workshops or presentations during the festival. NOTE: Library staff and volunteers are not allowed to man tables or conduct transactions.


Setup

Setup will take place from 8:30 a.m. – 9:30 a.m. You may want to bring a rolling cart to transport all of your items as it may be a long walk to your assigned table. Exhibitors may begin breaking down their booths at 2:55 p.m. Library staff will not be available to help set up or break down booths.


Space and Equipment 

Exhibitors are provided with:

  • One 6 ft. rectangular table and two chairs

Exhibitors are responsible for providing tablecloths, signage, and all other materials needed for an attractive booth space, and must operate only within their assigned space. Free Wi-Fi is available, but can be slow.


Parking

Free street parking is available on Saturdays. Parking is also available in the garage at the corner of Main Street and Duval Street. It is the exhibitor’s responsibility to bring the garage parking ticket into the library for validation.


Sales Information

Exhibitors are responsible for bringing, storing, and selling their own books and other materials. We recommend bringing 5 – 10 copies (if you think you will sell more, bring more). Exhibitors are also responsible for bringing their own cash and/or card readers for book sales. The library cannot make change for exhibitors and no banks located downtown are open on Saturday.


Photos

Photographs submitted may be used to promote the festival. Also, please note that photographs taken during the event by the City of Jacksonville/Jacksonville Public Library staff may be used in future promotional materials.


Waitlist

Rejected applicants will be placed on a waitlist. In the event that an accepted author is not able to attend the Jax Book Fest, authors on the waitlist will be notified. Should applicants not wish to be placed on the waitlist, they should contact the library.


Festival Regulations

All exhibitors are required to arrive, set up, and break down at the times communicated in the set-up information.

All exhibitors are required to follow the Library Code of Conduct: https://www.jaxpubliclibrary.org/about/policies-and-guidelines/code-conduct