We are currently looking for a Director of Development and an Administrative Assistant/Donor Database Administrator. See descriptions below for more information.


DIRECTOR OF DEVELOPMENT

Jacksonville Public Library Foundation – Jacksonville, Florida

The Jacksonville Public Library Foundation is seeking a seasoned Director of Development. Applicants may submit a cover letter and resume to info@jplfoundation.org.

Job Summary
Under the supervision of the Foundation Executive Director and Chief Development Officer, the Director of Development will assist in executing a community-wide development program to identify, cultivate and solicit individual prospects as well as corporate and foundation supporters in support of the Foundation and related programs, facilities and activities of the Library. The Director of Development will assist in translating the identified needs of the Library into a comprehensive fundraising plan. The Director of Development will pay particular attention to identifying and cultivating a new generation of supporters for the Foundation. The holder of this position will be an eager fundraiser who brings energy, creativity and professionalism to the effort of securing philanthropic support for and awareness of the Jacksonville Public Library Foundation and, ultimately, the Jacksonville Public Library.

Roles and Responsibilities
Donor and Prospect Management

  • In conjunction with Foundation and Library staff and volunteers, the Director of Development position will focus on the strategic identification, qualification and cultivation of new sources of philanthropic support.
  • Build and maintain a new pipeline of 100-150 prospects and donors.
  • Draft correspondence, make phone calls and engage in all communication channels to conduct proactive outreach to prospects personally.  
  • Manage and appropriately enter and/or document prospect contacts, solicitations and proposals in the donor database system and/or files.
  • Provide stewardship to donors through regular contact.

Strategic Planning and Program Design and Implementation

  • Develop strategies, plans, and coordinate special events to reach, identify, expand and strengthen long-term relationships with donors and supporters of the Foundation and Library.
  • Support and participate in cultivation, stewardship and outreach activities, site visits and special events, on behalf of the Foundation and Library.
  • Prepare case statements, fundraising and campaign materials to target key populations to maximize fundraising potential, coordinating the preparation of such materials with the Library staff.
  • Coordinate, prepare, or assist in the preparation and timely submission of letters of inquiry and/or proposals to obtain philanthropic support from individuals, foundations, and corporations.
  • Participate in other meetings and projects as needed.

QUALIFICATIONS
Required

  • Bachelor’s degree in related area.
  • Five or more years demonstrated experience in the personal solicitation of charitable gifts from private sources.
  • Sound knowledge of the full spectrum of development practice, principles, ethics and activities. These include gift policies, solicitations, stewardship, administration and working with volunteer committees, as well as the ability to apply this knowledge creatively to specific fundraising projects.
  • Excellent communication skills sufficient to express, concisely and persuasively (both orally and in writing), the mission and the development goals of the Foundation in support of the Library.
  • Ability to listen carefully to what people are saying and to translate their interest and resources into gifts needed by the Foundation.
  • Excellent time management, organizational and decision-making skills to prioritize work, meet deadlines for simultaneous projects and make decisions using independent judgment.
  • Excellent interpersonal skills with the ability to work with myriad people of differing temperaments, socioeconomic backgrounds, and political philosophies, and to be tactful, diplomatic and attentive in personal contacts with donors, external constituencies and Library personnel.
  • Demonstrated ability to recruit, develop and foster volunteer support.
  • Ability to work independently and to serve as a key member of the team.
  • Effective computer skills with knowledge of word processing, spreadsheet and donor database applications.
  • Subscribe and adhere to the Association of Fundraising Professionals (AFP) Donor Bill of Rights.

Preferred

  • Demonstrated experience in fundraising environment with relevant experience emphasizing the identification, cultivation and successful conclusion of major gifts from individuals and corporations.
  • Demonstrated experience applying for significant grants from foundations.
  • Demonstrated experience in conducting effective and efficient special events.

Salary and Benefits

Salary commensurate with experience and track record. Benefit package includes contribution to employee health insurance plan of choice, four weeks of PTO with ability to carry forward five days of unused leave, monthly cell phone expense (up to $75 per month), mileage reimbursement at standard IRS rate, monthly parking cost ($80 per month) and 403(b) contribution plan effective January 2023.

Foundation Description
The Jacksonville Public Library Foundation is a 501(c)(3) not-for-profit corporation formed in 1986 through the support of community leaders, philanthropists and the Board of Library Trustees to benefit the Jacksonville Public Library system. The Foundation has served to build public-private partnerships that provide funding for programs and services not supported by taxpayer dollars. Through a variety of giving opportunities, including private donations, grants, endowments, corporate partners, planned giving programs and memorial gifts, the Foundation provides annual distributions dedicated to furthering the Library’s mission.

In 2000, in conjunction with the Better Jacksonville Plan, the Foundation launched a capital campaign, Perfect the Dream to create endowments in support of future Library needs. For several years, the Foundation hosted the annual book festival and fundraiser, Much Ado About Books. Historically, Foundation funding helped enhance Library facilities; purchase books, computers, and media for children and adults; and supported the Library’s Center for Adult Learning.

Through ongoing collaboration with Library leadership, the Foundation is currently committed to aligning fundraising strategies with Library programs and services with the greatest need.


ADMINISTRATIVE ASSISTANT/DONOR DATABASE ADMINISTRATOR

Jacksonville Public Library Foundation – Jacksonville, Florida

The Jacksonville Public Library Foundation is seeking a seasoned Administrative Assistant/Donor Database Administrator. Applicants may submit a cover letter and resume to info@jplfoundation.org.

Job Description

The Administrative Assistant/Donor Database Administrator reports directly to the Executive Director and is responsible for a high level of clerical, administrative and general office assistance and support to ensure an efficient and positive work environment in a growing organization. The successful candidate will have outstanding organizational skills, experience in a fast-paced environment, possess a meticulous attention to detail, have the ability to successfully prioritize and manage multiple duties and have excellent independent judgment to act on behalf of the Executive Director when appropriate. This position requires the ability to provide strong support to the Executive Director in a one-on-one working relationship and excellent interpersonal skills, as well as sound judgment and maturity. Manages the donor database and its key functions including gift-entry and acknowledgement processes; reports; and, prospect contact information, research and coordination through the continuum of the cultivation of engagement processes. Creates and manages content for the Foundation’s monthly e-newsletter, website and social media platforms. The Administrative Assistant/Donor Database Administrator serves as a liaison to the Library and Foundation staffs, as well as to the Foundation’s Board of Directors. Must be calm and efficient under pressure, and able to handle a wide variety of activities and confidential matters with discretion. Will require a time commitment and flexibility commensurate with the needs of the Executive Director and Foundation. The Administrative Assistant/Donor Database Administrator will also manage key meetings, events and special projects during the year.

Roles and Responsibilities

Executive Support

  • Serves as the primary point of contact for the Executive Director, often responsible for acting on his behalf. Communicates directly with Board members, donors, Foundation and Library staffs and others on matters related to the Executive Director’s initiatives.  Handles all incoming calls and general emails pertaining to the Foundation. Welcomes guests of the Executive Director, greeting them in person, on the telephone or by email, and answering or directing inquiries from the public. 
  • Manages an extremely active and dynamic calendar of appointments, planning and scheduling meetings, conferences and conference calls.
  • Works closely and effectively with the Executive Director to keep him well informed of upcoming commitments and responsibilities, following up on a timely and appropriate manner.
  • Provides Executive Director with all preparatory materials for appointments and meetings when needed.
  • Coordinates logistics and materials for meetings and presentations including special events.
  • Manages expense reports and reimbursements on behalf of the Executive Director.
  • Successfully completes critical aspects of deliverables with a hands-on approach including drafting donor acknowledgement letters, personal correspondence and other tasks that support and assist the Executive Director’s ability to lead the organization effectively. Prepares correspondence as directed by the Executive Director and coordinates mass mailings, social media posts, website content and updates, monthly e-newsletters and email blasts as needed. Systematically track correspondence and status of requests and responses.
  • Prioritizes conflicting needs, handles matters expeditiously and proactively and follows through on projects to successful completion, often with deadline pressures.
  • Responsible for maintaining the organization of the Foundation offices to ensure a proper atmosphere for visitors and staff, and to ensure efficient operations, including ordering and organizing supplies and equipment and assist in the management of the office organization, records and operations.
  • Provides comprehensive support for special events and activities as determined by the Executive Director. Can include, but is not limited to, special luncheons, dinners, ceremonies and community events.
  • Performs other duties as assigned by the Executive Director.

Donor Database

  • Manage the donor database that serves as the foundation for all organizational outreach and includes donors, volunteers, partners, and other supporters.
  • Manage gift-entry and acknowledgement processes.
  • Ensure secure and consistent input/output of data related to the Executive Director’s contact history and increasing levels of involvement/investment.
  • Create data-informed prospect lists through research and help fine-tune donor and volunteer cultivation and relationships.
  • Continually review and optimize data management processes to improve methods for moving people along the continuum of engagement in coordination with other staff members.
  • Manage pledge payment tracking, acknowledgements, reminders and follow-up processes for multi-year donors.
  • Create reports/dashboards to inform staff, board and supporters.

Board Support

  • Serves as the administrative liaison to the Board of Directors.
  • Schedules, plans, and executes all Board and Committee Meetings in a timely manner in coordination with volunteer leadership.
  • Assists Foundation staff with board support, including preparation and dissemination of Board minutes and briefing materials.
  • Complies with and ensures proper board support as required in bylaws, regarding board committee matters and governance.
  • Assists in the preparation of certain Committee materials.
  • Assists Board members with meeting and meal planning as needed.
  • Maintains discretion and confidentiality in relationships with all board members.
  • Maintain the Board files, roster and other materials updating board members and staff on a regular basis.

Qualifications

The ideal candidate will have:

  • Excellent administrative experience, development or fundraising environment preferred.
  • Impeccable attention to detail, strong prioritization skills and agility to multi-task and change priorities quickly.
  • Must be able to set a professional tone, and level of support that contributes to a positive work environment while being sincere and genuine.
  • High level of interpersonal skills, and emotional maturity a must.
  • Ability to build effective professional relationships with stakeholders including staff, board members, external partners and donors.
  • Demonstrated pro-active approaches to problem solving.
  • Excellent written and verbal communication skills.
  • Must be able to maintain composure under pressure and manage unforeseen situations.
  • Must be able to work independently and proactively, synchronizing rapidly to anticipate Executive Director’s needs.
  • Requires flexibility and the ability to work after hours occasionally, as required by the Executive Director and Foundation schedules.
  • Extremely strong Microsoft Office and donor database or CRM skills.
  • Experience in developing and implementing social media strategies.

Salary and Benefits
Salary commensurate with experience and track record. Benefit package includes contribution to employee health insurance plan of choice, four weeks of PTO with ability to carry forward five days of unused leave, mileage reimbursement at standard IRS rate, and 403(b) contribution plan effective January 2023.

Foundation Description
The Jacksonville Public Library Foundation is a 501(c)(3) not-for-profit corporation formed in 1986 through the support of community leaders, philanthropists and the Board of Library Trustees to benefit the Jacksonville Public Library system. The Foundation has served to build public-private partnerships that provide funding for programs and services not supported by taxpayer dollars. Through a variety of giving opportunities, including private donations, grants, endowments, corporate partners, planned giving programs and memorial gifts, the Foundation provides annual distributions dedicated to furthering the Library’s mission.

In 2000, in conjunction with the Better Jacksonville Plan, the Foundation launched a capital campaign, Perfect the Dream to create endowments in support of future Library needs. For several years, the Foundation hosted the annual book festival and fundraiser, Much Ado About Books. Historically, Foundation funding helped enhance Library facilities; purchase books, computers, and media for children and adults; and supported the Library’s Center for Adult Learning.

Through ongoing collaboration with Library leadership, the Foundation is currently committed to aligning fundraising strategies with Library programs and services with the greatest need.